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| ELECTRONIC DOCUMENT MANAGEMENT |
Challenges facing your organisation |
As work becomes increasingly automated, it is critical to maintain
accountability and transparency in decision-making, resource allocation
and delivery of services. Electronic systems have the capacity to improve
evidence based decision-making and make work more efficient; however,
there are specific considerations and issues that must be addressed.
Controls and processes that have been used in the paper world must now
be incorporated into electronic systems to ensure record keeping
requirements for security, access and information integrity. If it is your
responsibility to enhance information systems or manage the functions
that rely upon well-managed and accurate records, then this is the
programme for you.
Benefits of attending to you and your organisation
You will be able to:
 Develop an understanding of the features and functions of electronic
records management systems and electronic document management
systems
Gain an awareness of breadth and scope of implementing an
electronic records and document management system and/or
automating records management processes
Develop practical strategies for project planning and implementation
Learn to identify risks to project success and to develop change
management strategies to minimise those risks
Understand the importance of maintenance and training for longterm
sustainability
Develop tools and processes to determine business requirements and
select a system to support those requirements
Benefit from visiting speakers with direct experience in electronic
records management projects and automating records management
functions
Learn through visits, practical workshops and case studies the
importance of focusing on the functional business requirements and
developing an implementation strategy.
Programme aim
This programme presents practical approaches to integrating corporate
records management requirements into IT initiatives and provides
strategies to migrate records from paper based to computer based
systems.
It provides participants with the opportunity to explore the selection and
evaluation of technologies, frameworks and models as well as current
research and development. It will equip you with practical approaches
and strategies for project planning and programme development of IT
systems such as Electronic Document and Records Management Systems.
What you will learn
Project planning for electronic records management
The issues and considerations for developing an electronic records
management system or programme
Selecting appropriate business processes for automation
Determining business and statutory requirements
Stating your case:Writing a gap analysis and business case
Building partnerships with records management stakeholders.
Building blocks for Effective Project Implementation
Building a project team
Determining resource requirements
Producing system specifications
Selecting and scoring potential systems
Key elements for transitioning from a paper based system to
electronic
Developing strategies for maintenance and sustainability
Designing appropriate training programmes
Meeting change management and communication challenges.
DURATION: 2 WEEKS |
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